Comment Sets

A comment set is a list of one or more comments. Comment sets are institution- and device type-specific.

Jump to a heading on this page:
Institution Access
Location Assignment
Ordering
Default Sets
Adding
Editing
Cloning
Deactivating or Deleting
Fields

Institution Access

A comment set’s institution identity is defined by user selection when the set is created. The assigned institution cannot be changed later.

Comment sets without an institution can be viewed and activated/deactivated regardless of institution access.

Location Assignment

Each location can only be assigned to one comment set for a specific device type.

When assigning locations, users can select a location that is already assigned to another comment set. The location will be unassigned from the other comment set.

Ordering

The comments in a comment set can be reordered. When uploading the comment list to a device, this will determine the display order on the device. Not all device types support comment ordering.

Default Sets

Each institution has a default comment set. Locations not specifically assigned to a comment set will use their institution’s default set.

Default sets are from the legacy system. They are read only, cannot be edited, and cannot be deactivated.

Adding

Comment sets can be manually added for device types that support comments. See Add Fields for more information.

Editing

All comment sets can be edited, except for:

• default comment sets; and
  
• comment sets without an institution.
  

See View or Edit Details Fields for more information.

Cloning

Comment sets can be cloned. All values will be automatically copied from the cloned comment set, except:

Deactivating or Deleting

Comment sets can be deactivated.

When a comment set is deactivated, all locations will be unassigned. A deactivated comment set can be reactivated, but the assigned locations will not be restored.

Default comment sets cannot be deactivated.

Comment sets without an institution can be activated/deactivated regardless of institution access.

Fields

Comment set fields are located in the following places in the RALS™ SYSTEM:

• Data Table Fields
• Add Fields
• View or Edit Details Fields

Data Table Fields

When viewing comment sets in a data table, the fields are defined as follows:

Add Fields

When adding a comment set, the fields are defined as follows:

View or Edit Details Fields

When viewing or editing a comment set’s details, the fields are defined as follows: